CapAid ACE Service – Accelerated Credit Excellence
CapAid ACE - Accelerated Credit Excellence turns credit management into an AI-supported, seamless process connecting every step from credit evaluation to payment collection. By combining analytics, automation, and tailored insights, ACE helps your company accelerate payments, reduce credit risk, and optimize working capital — all with minimal internal effort.
Common Accounts Receivable Challenges
Extended Payment Terms
Large customers demanding 60, 90-day, or longer payment terms, tying up significant working capital and increasing credit risk
Late Payments
Customers paying late increases cash-flow volatilty, and make forecasting difficult
Sales-Finance Conflicts
Sales teams approving unfavorable terms without understanding the financial impact
Manual Credit Management
Time-consuming manual processes for credit checks, approvals, and collections
Weak Negotiation Position
Lack of data and tools to effectively negotiate shorter payment terms with customers
Bad Debt
Inadequate credit control pro increases credit losses
How ACE Solves These Challenges
ACE automates credit management, provides real-time insights, and empowers your team with data-driven tools to optimize accounts receivable.
Accelerate Cash Inflow by 30+%
Reduce Days Sales Outstanding (DSO) through optimized payment terms, automated reminders, and proactive collections
Reduce Credit Risk by 50+%
Real-time credit monitoring, automated risk alerts, and data-driven credit decisions minimize bad debt exposure
Data-Driven Decisions
Comprehensive analytics on customer payment behavior, credit risk scores, and your company rules
Empower Sales Teams
Equip sales with instant credit guidance, negotiation tools and argumentation, and clear escalation pathways
Save 80+% of Manual Work
Automate credit checks, approval workflows, payment tracking, and collections—freeing your finance team to focus on strategic initiatives
Six Steps to Credit Management Excellence
CapAid ACE transforms credit management into an AI-supported, seamless process that connects credit evaluation, payment term optimization, invoicing, and collections into one intelligent flow.
Know Your Customers
ACE begins with a comprehensive credit evaluation built on external credit scores, verified payment behaviour, and credit need analysis based on annual sales and seasonality.
This provides a precise, data-driven view of every customer's financial reliability and cash flow profile.
→ The result: A clear foundation for smarter credit decisions and targeted risk control.
Negotiate Smarter
Using industry DSO benchmarks, customer DPO data, and your company's cost of capital, ACE enables fact-based payment term negotiations.
Our dynamic credit cost model calculates the real financial impact for each customer — taking into account their credit score, payment behavior, payment term, and actual payment schedules.
→ The result: Faster customer payments, stronger negotiating power, and improved cash flow predictability.
Keep Terms Always Up to Date
ACE provides optimized payment term text for contracts and offers.
Terms can be automatically adjusted whenever a customer's credit score or payment behavior changes — ensuring quick reactions to early risk signals and preventing credit issues from growing.
→ The result: Continuously optimized credit exposure and proactive risk prevention.
Send Invoices Smarter
You simply send all invoices to CapAid, and we forward them to your customers.
This simple setup requires minimal system integration, guarantees accurate payment terms and clear late-payment clauses, and helps preserve customer relationships — since CapAid acts as a neutral third party for invoicing and reminders.
→ The result: Professional, efficient invoicing with minimal IT effort and maximum customer trust.
Collect Faster — 24/7
CapAid's collection process works around the clock, not in weekly cycles.
Our system reacts immediately to overdue payments and sends reminders every day, supported by proactive customer contact. This ensures steady cash flow and professional communication — without damaging customer relationships.
→ The result: Lower overdue balances, fewer write-offs, and faster cash conversion.
Protect and Finance
ACE can include credit insurance to shield you from customer defaults and gives you a factoring option to strengthen liquidity — temporarily or permanently.
→ The result: Stable cash flow and protection from credit losses.
The Transformation: Before & After ACE
Before ACE
- Manual credit approval processes taking days or weeks
- Sales approving extended payment terms without financial oversight
- No standardized credit policies or risk assessment
- Limited visibility into customer payment behavior and credit exposure
- Reactive collections approach leading to high DSO
- Finance team overwhelmed with routine credit tasks
- Inconsistent treatment of customers creating compliance risks
- No data to support payment term negotiations
- Credit decisions based on gut feel rather than data
- High credit losses due to inadequate risk management
After ACE
- Instant automated credit approvals with full audit trail
- Sales equipped with real-time credit guidance and negotiation tools
- Digitalized credit policies enforced consistently across all customers
- Complete visibility with dashboards showing credit risk and DSO trends
- Proactive collections with automated reminders and escalations
- Finance team focused on strategic initiatives, not routine tasks
- Fair, transparent customer treatment ensuring regulatory compliance
- Data-backed negotiation position leading to shorter payment terms
- Risk-based credit decisions using AI-powered analytics
- Credit losses reduced by 50% through early warning systems
FAQs
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ACE (Advanced Credit Evaluation) is a service that helps SMEs create, automate, and enforce their credit policy, while also empowering sales teams to negotiate payment terms based on real-time customer data. It combines expert consulting with smart automation to reduce payment delays, improve cash flow, and align sales with finance.
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ACE is built for:
CFOs and finance teams who want full control of credit risk and terms while spending less time on it.
CEOs and business owners looking to improve cash flow and enhance corporate governance.
Salespeople and sales managers who negotiate payment terms and want to win most negotiations.
No need for data collection, analysis and finding the right arguments, ACE does it for you.
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ACE gives your sales team live access to:
Approved customer specific payment terms
Customer specific credit limits
Customer payment accuracy and open invoices
Industry benchmarking data
Negotiation argumentation
All policy rules applied automatically when choosing customer
Automatically calculated dynamic credit cost
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Yes. All it takes is:
1 hour to give us basic information
1x 1-2-hour meeting to define your credit risk profile
1x1- 2-hour policy walkthrough and approval
We handle everything else: analysis, policy drafting, customization, and automation.
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No. Many of our clients don’t have a written policy — or have one that’s outdated or ignored. We help you create one from scratch based on:
Industry benchmarks
Customer payment data
Your goals and risk appetite
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Absolutely. Your credit policy will reflect your:
Customer segmentation
Approval workflows
Credit risk tolerance
Cost of capital
ACE can support strict or flexible policies, it’s up to you.
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ACE pulls insights from your invoice history to monitor:
Days Sales Outstanding (DSO)
Late payments per customer
Term violations
Customer credit behavior
It then alerts you to risks and enforces limits based on your policy.
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ACE is currently a standalone platform, but it’s designed to work alongside your ERP or invoicing tools.
You don’t need to change your system, just export basic customer and invoice data into our template.
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Not at all. While it gives finance full control, ACE is also a tool for:
Sales teams who want to enhance their negotiation capabilities and fulfil credit policy requirements without remembering all the rules and requirements,
Credit controllers who want to automate the repetitive tasks
Management teams who want to enhance the governance of customer credits
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Clients using ACE should expect:
10–30 day reduction in DSO
Fair treatment of all customers
Fewer internal approval emails
More disciplined customer payment terms
Full policy compliance across sales and finance
Strictly controlled credit risk
Better cash flow
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Yes. ACE has built-in term limits and escalation paths. If a sales rep tries to offer 60 days when the approved max is 30, ACE shows them:
That they’re outside policy
Who can approve the exception
This avoids surprises and keeps deals aligned with your financial strategy.
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We run an annual review with you. If your customers, market, or strategy change, your policy can too.
You can also request updates anytime if new needs arise. -
Security is a top priority. All client data is handled in compliance with GDPR and stored securely in encrypted environments.
We never share, sell, or expose your information.
We use Microsoft to provide a secure login
We use AWS for data storage
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We currently use English as the primary language.
Additional languages will be provided in the future.
We can operate in any part of the world, the only limiting factor is the availability of credit risk evaluation data. This will not prevent the use of ACE, but may limit the credit risk management functionality.
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Yes, we already offer manual versions of our credit policy consulting, customer analysis, and sales negotiation strategy.
ACE is built to scale with you: use what you need now, and expand as your business grows.